Safety, Health and Environment

Date of last approval: Dec '16
Approved by: Vice-Chancellor & Chair of the Board of Governors
Date of next review: Dec '17 (annually)
Department/Post responsible: Health & Safety Team
First adopted: 2007


Safety, Health and Environment are no longer issues which any employer can afford to ignore.

Safety, Health and Environment is a key matter for the University. It is well established that sound policies and a good culture with regard to safety, health and the environment secures efficient and effective management, a motivated workforce, good staff morale and productivity.

Since the introduction of the enabling 1974 Health and Safety at Work Act, great progress has been made in the improvement of workplace conditions. Subsequent EU health and safety legislation, first introduced from 1 January 1993, has greatly emphasised the necessity for employers to recognise the value of safe systems of working and consideration for the welfare of their employees as well as visitors to their premises. Indeed subsequent legislation continues to champion the significance of health, safety and fire at places of work. Environmental law has been more significant with the Environmental Protection Act and the creation of the Environmental Protection Agency.

All institutions of higher education are in a position to influence future managers and should therefore always endeavour to demonstrate by example best practice in matters concerned with health, safety, fire and the environment.


This guide is for information to all staff, but particularly to those who have specific responsibility for and/or the implementation of Health, Safety, Fire and Environmental issues within the University. However, every employee has responsibility for the health and safety of his or herself and others that they may affect.

  • The following information sets out in some detail, issues related to Health, Safety and Fire. It is appreciated that some of the information may not be applicable to all, but the sections and index are designed to help personnel easily and quickly target the information they need to address.
  • Every new member of staff receives a general introductory health and safety talk. However, it is important that all staff appreciate the significance of the contribution that they can make to the safety culture of the institution, particularly with regard to issues which are specific to their location and job functions.
  • Although ultimate responsibility for health, safety and fire lies with the Vice-Chancellor and the Board, the day to day functioning of individual Departments/Schools and their staff members is the responsibility of Departmental/School managers. In this context health and safety awareness, training for staff should form a routine element of every manager's role.
  • The University Health and Safety Committee, as a Vice-Chancellor's Committee, meets at regular intervals to review policy and monitor performance. It also acts as the main forum to discuss safety issues and to put forward recommendations to the Vice-Chancellor.
  • The Health and Safety Committee is chaired by the Director of Human Resources and has membership of all senior managers, plus certain staff representatives as ex-officio members, and representatives from both the officially recognised staff trade unions and the Student Union.
  • Members of staff who have a concern about health, safety or fire issues should approach their line manager in the first instance. Such matters will then be channelled through their Area Safety Manager who will co-ordinate action and/or seek advice. Local concerns can often best be dealt with at School Board level.

The Guide

  1. Safety Structure
    1. Safety Management System
    2. Arrangements to Implement the University Health and Safety Policy
    3. Role of the Health, Safety and Environment Adviser
    4. Health and Safety Induction Process
    5. Duties of Safety Personnel
    6. Area Safety Managers' (ASM) and Operational Area Safety Managers' (OASM) Areas of Responsibility
    7. Health and Safety Committee & Safety Working Group - Terms of Reference
    8. Health and Safety Committee - Membership
    9. How to Get Help
    10. Emergency Management and Planning
  2. Monitoring Risk and Risk Assessments
    1. A Guide to Identification and Elimination Hazards
    2. Health and Safety Inspection Guide
    3. Annual Safety Audits
    4. Monitoring Risks
    5. A Guide to Risk Assessment
    6. Supervision of Students in Practical Teaching Areas, Laboratories, Teaching Kitchens, Workshops and Studios
    7. Laboratory Safety Guidance
    8. Workshop Safety Guidance
    9. Substance Assessment for Practical Work
    10. Safety Guide for Domestic Staff
    11. Guide for the Cleaning of Spills Involving Body Fluids
    12. Management and Control of Asbestos
    13. Prevention and Control of Legionellosis
    14. Guidance on Radon Management
    15. Instructions for accessing the Risk Assessment Database
  3. Workplace Conditions
    1. Workplace Facilities
    2. Workspace in Offices
    3. Workstation Risk Assessments
    4. Lone Working
    5. Home Working
    6. Management of Smoking Policy
  4. Travel and Visits
    1. Code of Practice for Safeguarding Children, Young Persons, and Vulnerable Adults on Bath Spa University Premises
    2. Risk Management for Parties of Children and Young Persons Visiting Bath Spa University Premises
    3. Staff Driving on University Business
    4. Policy for Staff Driving University Vehicles
    5. Policy for the Hours of Driving on University Business
    6. Travel Risk Assessments
    7. Foreign Travel
    8. UCEA Guidance on Health and Safety in Fieldwork (.pdf)
  5. Medical Matters
    1. First Aid Information
    2. First Aid Personnel
    3. Accident Reporting Form (.doc) & Accident Reporting Guidance (.doc)
    4. Application for Funding for Eye Test
    5. New and Expectant Mothers
    6. Stress
    7. Noise Prevention and Control
    8. Vibration - Hand, Arm and Whole Body
  6. Work Equipment And Contractors
    1. Work Equipment
    2. Manual Handling
    3. Safety of Electrical Equipment and Supplies
    4. Working at Height
    5. Window Cleaning Requirements
    6. Building and Services Engineering Contractors Safety Agreement
    7. Hot Work Permits
  7. Fire Strategy
    1. General Fire Safety Guidance
    2. Fire Prevention Check-List
    3. Staff Fire Training
    4. Fire Drills - Information for Area Safety Managers
    5. Action if Fire Alarm Sounds in Newton Park Buildings
    6. Action if Fire Alarm Sounds at Sion Hill Campus
    7. Action if Fire Alarm Sounds at Newton Park Hostels
    8. Action if Fire Alarm Sounds at Other University Sites: i.e. Burdalls Yard, Corsham Court, Rush Hill (Culverhay), Dartmouth Avenue and Riverside Court
    9. Fire Evacuation Procedure
    10. Area Safety Managers' Fire Responsibilities
    11. Fire Wardens and Responsibilities
    12. Fire Marshals Responsibilities
    13. Work Area Fire Drills Procedure
    14. Halls of Residence Evacuation Procedure
    15. Fire Assembly Points
    16. Fire Wardens Monthly Check Sheet (.doc)
    17. Fire Wardens Monthly Check Sheet Guidance (.doc)
    18. Fire Safety Defect Sheet (.doc)
    19. Fire Risk Assessment Document - FRA01 (.doc)
    20. Use of Evacuation Chairs (.doc)
    21. Staff Trained in Use of Evacuation Chairs
    22. Fire Wardens in Commons
    23. Fire Practice Record Form (.doc)
  8. Information for Disabled Staff and Students
    1. Fire and the Disabled
    2. Escape During an Emergency
    3. Use of Lifts
    4. PEEPs - Personal Emergency Egress Plans (Staff) (.doc)

Training Materials


First Aid Provision

The number to call for the emergency services from University premises is 9-999. In the rest of the UK you can dial either 999 or 112.

Other Quick Links

Contact Details

  • Warren Cole - Health, Safety and Environment Adviser
  • Katharine Mulready - Administrator

You can contact us at:

Safety, Health and Environment Office,
Bath Spa University
Stable 101, Newton Park
Newton St Loe
Bath, BA2 9BN.

Telephone: (01225) 875762.