Applicant Guidance

Thank you for your interest in Bath Spa University. The following notes have been designed to assist you in registering your details and applying for vacancies.

All the documents that you will require to apply will be available within the vacancy link. You should complete your application form and attach any additional information that is required for the role. Please note that CV's will not be considered.

Once you have finished on each page, click the 'Next' button at the bottom right of the page, if you would like to save your details and return to the form later please make sure you click on the 'Save draft' button, or you could lose the information you have just entered. Once you have completed all the relevant sections of the application form, please click 'Submit'. At this stage you will be given the option to be sent a copy of your application form for future reference. You will receive an email to confirm that your application has been successfully submitted.

Please note that once you have submitted your application form, no further changes can be made. If you wish to make further changes, you will need to withdraw your original application form and complete a new form.

If you have any questions about the application process, please check our FAQs on the Jobs page. If you are unable to find an answer to your question, please call the HR Admin Team on 01225 876338 or email hrcontact@bathspa.ac.uk.

Registering Your Details

If you are applying for the first time, you will be required to register your details and create an account. To register your details, please follow the 'REGISTER' link on the right hand side of the current vacancies homepage.

Once you have registered, you will be sent a temporary password to the email address you provided.  You will be required to sign in to your account within 8 hours of registering your details and be prompted to change your password immediately.  Please note passwords must have at least 5 characters and contain uppercase, lowercase and numeric characters.

Personal Details

Please complete this section as fully as possible, however all mandatory fields are marked with an asterisk (*).

We will contact all candidates by email throughout the recruitment process, so please ensure that the email address you supply on your application form is suitable to send any recruitment information to.

Equality and Diversity

Please ensure that you complete this section of the application form in full. This will be detached from your application form by the Human Resources Department on receipt of your application form.

We are keen to maintain our commitment to Equality and Diversity and therefore all this information is kept strictly separate from your application.

A disability is defined as a physical or mental impairment, which has a substantial and long-term adverse effect on your ability to carry out day to day activities.

If you have a disability, you do not need to state this fact on your application form, however please record these details in the Equality and Diversity section. If you believe there are any changes or adjustments to the job, conditions, environment or hours which you may find beneficial, or you require the University to provide training or special equipment, which will enable you to undertake the role, or any other arrangements with regard to your disability and your application for the job, please specify so that the University can consider your requests.

You must supply at least one response to the question "Where did you see this advertised?".  This will let us know where you saw our vacancy.

You must also confirm whether you have any unspent criminal convictions, in line with the Rehabilitation of Offenders Act 1974.  More details regarding this requirement can be found here.

Employment History Section

Please start with your most recent job first, and ensure that no periods are unaccounted for.  Please continue on an additional sheet and upload the document with your supporting statement, if necessary.

Please note that if your past Company/Organisation name includes an '&' in its title, this must be written in full as an 'and'.  The application system will not let you submit your application if this is expressed incorrectly. 

Qualifications and Training Section

Please give details of all formal qualifications from age 11, and all training since leaving school.

You should use this section to detail all relevant professional bodies that you are a member of.  You may be a full or student member of a professional organisation, so please state the membership category.  You may also state details of any lapsed membership.  It is important that you state if membership was achieved by experience, project or by examination - or a combination of these.

You should also give details of all courses, seminars, in house training programmes or work experience programmes.  These all provide evidence of your commitment to updating and refreshing your skills and expertise.  Remember to give dates of in house courses or non-qualification courses you may have attended.

Additional Information Section

Research and Publications - for academic applicants only please ensure that you tick the box under this heading to confirm that you have uploaded a document, detailing any relevant research and publications that you have carried out/produced.  The document can be attached via the 'Attach document' box on the right hand side of the screen.

Supporting Statement

This is the most important section of the application form as it is here that you persuade the University that you have the necessary background, and are therefore should be shortlisted for the position.  You should ensure that you know the type of person we are looking for by reading the job description, person specification and advertisement.  Look carefully at the essential requirements for the job, and use the person specification as your guide for the details you include within your supporting statement. 

You should describe your experience and how you match each requirement on the person specification.  Remember, you may have gained this experience from previous jobs or experience from voluntary jobs, raising children, from your knowledge of the local community, from your hobbies or your interests.  You may, for example, have responsibilities or organisational experience acting in an unpaid capacity for a local club or society or community group.

Please also indicate any periods that you would not be able to attend for interview.  Interviews are scheduled by and around the interview panel, but in some exceptional circumstances candidate availability may also be taken into account.  It is also useful to have some idea of your availability to start work, should you be successful.

Please ensure that you tick the box under the supporting statement heading to confirm that you have uploaded this document, which can be attached via the 'Attach document' box on the right hand side of the screen.

Referees

Please ensure that you complete this section fully.  You should provide the details for two referees, one of whom must be your present or most recent employer.  If possible, please provide details for the employers Human Resources department. 

If you have not been employed before, please give the name of your Head Teacher, College Principal, or an appropriate teacher or lecturer instead.

Please note that Academic staff invited to interview will be asked to bring two academic references (on paper) for the panel to consider.

Withdrawing your Application Form

If you wish to withdraw an application form you have already submitted, please sign in to your account and choose the relevant form from the 'Your Applications' section.  Please click on the 'Withdraw Application' button from the Application Management section.  Please select the relevant reason for withdrawal and click 'Confirm Withdrawal'.

Data Protection and Disclosure and Barring Scheme (DBS)

By submitting your application, you are giving the University explicit consent to process your personal data.  Your consent is conditional upon the University complying with its obligations and duties under the Data Protection Act 1998. 

The University is required to satisfy itself with regard to the suitability of individuals employed within it. The process for this is called "Disclosure" and requires individuals to declare any previous criminal convictions for verification to the Disclosure and Barring Scheme.

Some new appointments to the University are subject to an enhanced DBS Disclosure. This will be indicated within the additional information in the job description. The cost for this check is paid for by the University. Where a Disclosure is required, the post is considered exempt under the Rehabilitation of Offenders Act and therefore all convictions, whether spent, or not, will need to be declared.

BSU Graduates

If you are a BSU graduate please do not hesitate to contact careers@bathspa.ac.uk for any guidance or support.