Frequently Asked Questions

How do I register for an account and apply for a vacancy?

In order to apply for a vacancy you must register an account on our website.  If you click on the current vacancies button on the left hand side of this webpage, you will be taken through to our online recruitment system.  You will need to set up an account with your email address and a user name.  You will be provided with a secure password to log on to the system.

After clicking on the "REGISTER" button you will be asked to provide some personal information and contact details, to enable an account to be set up for you.  You will also be asked to agree to the terms of use statement.

Please note that when creating a username, it must not include a space.  This is the name you will be known by on the system rather than your full name.

After submitting the form to register an account, a password will be sent to your registered email account.  To complete the registration process, you will need to sign back in to the Vacancies home page using your new username.  Please copy and paste the password which was sent to you by email to ensure accuracy.

You will then be asked to create your own, memorable password.  This should be at least 6 characters in length, no spaces, and include a variety of numbers, special characters, lowercase and uppercase to ensure maximum security.

Once signed in, you are able to apply for a vacancy and edit your user profile.

Do I have to apply online?

All applications must be submitted online. If you have a disability that makes it difficult for you to apply via the website, please email or ring 01225 876338 to discuss other options.

How will you contact me?

Our usual method of contact is by email so please ensure your email address is correctly recorded on your profile.

What evidence do I need to provide to work in the UK?

As the University is bound to comply with the Immigration, Asylum and Nationality Act 2006, it is a requirement that employers ensure prospective employees have the legal right to work in the UK.  You will be asked to present an original document to show evidence to work in the UK to Reception if you are asked to attend an interview.  In most cases, this is a passport or a full birth certificate, showing at least one parent's name together with an official document showing your National Insurance number ie NI card, P60, P45.

Further details on working in the UK are available from the Guidance notes for non-EEA job applicants. 

Can I use voluntary paid of unpaid work as evidence within my supporting statement?

Yes, you should describe your experience and how each matches the requirements on the person specification.  Remember you may have gained this experience from previous jobs or experience from voluntary jobs, raising children, from your knowledge of the local community, from your hobbies or your interests.  You may, for example, have responsibilities or organisational experience acting in an unpaid capacity for a local club or society or community group.

Can I send you my CV?

We do not accept speculative CVs or as part of your application.

How do I attach extra information to my application?

You may attach additional information as part of your on-line application under "Attach documents".

I want to apply after the closing date/time.  Will you accept a late application?

In most circumstances we do not accept late applications.  Please email to enquire.

What are the rewards and benefits on offer?

Our rewards and benefits can be found on our web pages.

Do you have a nursery for staff?

There is a Day Nursery - Oaktree Day Nursery - at the Newton Park Campus offering full and part time places for the children of University staff and students.  Places are also available for children in the local community.  For more information please visit the Nursery web pages.

Do I have to complete the equality and diversity section of the application form?

We are committed to the promotion of equality, and elimination of unlawful discrimination and harassment.  Bath Spa University believes in the benefits of diverse representation resulting in robust decisions and an inclusive environment.  In order to help achieve this, we ask that you complete the equality and diversity section of the application form.

What happens to my equality and diversity personal information?

If you choose to provide information, it will be held confidentially and separately from your application form.  Any reporting and monitoring will be anonymous.

What should I do if I need adjustments to attend an interview and/or in the workplace?

A disability is defined as a physical or mental impairment, which has a substantial and long term adverse effect on your ability to carry out day to day activities.  If you believe there are any changes or adjustments to the job, conditions or environment or hours which you may find beneficial, or you require the University to provide training or special equipment, or other arrangements with regard to your disability and your application for the job, please specify these on the Equality and Diversity section.

What should I do if I can't make the interview date on the advert?

Interviews are scheduled by and around the commitments of interview panel, but in exceptional circumstances candidate availability may also be taken into account.  It is also useful to have some idea of your availability to start work, should you be successful.

What information should I provide in the Other Relevant Training section?

You should give details of all courses, seminars and in house training.

What is the University policy on relocation?

The University has a policy regarding relocation, if you would like further information please liaise with the hiring manager who can provide further information if applicable.

Can I claim travel to interview expenses?

Reasonable travelling and accommodation costs will be reimbursed at a rate of 26p per mile for car mileage and up to £75 for one nights' accommodation.  We regret that we are unable to pay towards the air fares of overseas candidates.  Only journeys made from a UK port and airport can be reimbursed.  An interview expenses claim form, which will detail the terms and conditions, is available from  If the successful candidate refuses an offer of appointment on unreasonable grounds, no expenses will be paid to the candidate.  Unsuccessful candidates will receive a cheque payment, while successful candidates will receive their expenses back as part of their monthly salary.

When will I hear if I have been shortlisted for interview?

We appreciate the time and effort applicants put into applying to the University and that those who are not shortlisted may find feedback useful.  However, we receive hundreds of applications each year so regrettably do not have the resources to offer feedback to applicants who are not offered an interview. 

Will I hear about the outcome of my application?

If you are shortlisted we will contact you via email to invite you to attend an interview.  Unsuccessful candidates will also receive an email notifying them of the shortlisting outcome.  We aim to try to set up interviews within one month of the closing day.

Does the role need the successful candidate to be cleared by the DBS?

The successful applicant of certain roles will need to undertake an Enhanced level Disclosure and Barring Service check.

This will be indicated on the job description and the cost of this clearance is paid for by the University. Where a disclosure if required, the post is considered exempt under the Rehabilitation of Offenders and therefore all convictions, whether spent or not, will need to be declared.

How can I find any of the Bath Spa University campuses?

Details of our campuses are available on our web pages.